Part of Business Letter
A business letter is
a letter written in formal language, usually used when writing from
one business organization to another, or for correspondence between such
organizations and their customers, clients and other external parties. The
overall style of letter will depend on the relationship between the parties
concerned. There are many reasons to write a business letter.
Parts of
business letter:
A.Letterhead
A letterhead is the heading at the top
of a sheet of letter paper (stationery).
That heading usually consists of a name and an address, and a logo
or corporate design, and sometimes a background
pattern. The heading of a business letter should contain the return address
(usually two or three lines) followed by a line with the date. The heading is
indented to the middle of the page in the modified block and semiblock styles.
It begins at the left margin in the block style.
B.Date
The date
is aligned with the return address. The number of the date is pronounced as an
ordinal figure, though the endings st, nd, rd, th, are
often omitted in writing. The article before the number of the day is
pronounced but not written. In the body of the letter, however, the article is
written when the name of the month is not mentioned with the day.
C.Inside
Address
An inside address is defined as the name, title, and
street address of the person to whom a business letter is written. Add job
title if appropriate. Separate the recipient’s name and title with a comma.
Double check that you have the correct spelling of the recipient ‘s name. The
Inside Address is always on the left margin.
D.The Greeting
and Salutation
The salutation should typically use the person's last
name, along with a "Mr." or "Ms." In general, avoid using
"Mrs." or "Miss" unless you are certain of how the woman
wants to be addressed. When in doubt, default to using "Ms." If
you are writing to someone who has a doctorate or medical degree, use the
abbreviated form: "Dr." However, for other titles, such as professor,
judge, rabbi, etc. write out the full title and capitalize it.
For example,
your salutation in a letter to a judge would be, "Dear Judge
Barnard." Or, if you correspondence was to a rabbi, you might write,
"Dear Rabbi Williams." When your letter is to more than one
person, write out all of their names separately. For example, "Dear Mr.
Hobbes, Ms. Luxe, and Mr. Hopman." For married couples, if one person in
the couple has changed his or her name, you only need to use the last name
once. As a general rule the greeting in a business letter ends in a colon (US
style). It is also acceptable to use a comma (UK style).
E. The Body
A
business letter is never hand written. Depending on the letter style you
choose, paragraphs may be indented. Regardless of format, skip a line between
paragraphs. Skip a line between the greeting and the body. Skip a line between
the body and the close.
F.Complimentary
Closing
Before
you end your letter, you must make sure you put complimentary closing just above your signature. There are several
forms for you to choose your complimentary
closing. Each of them has a slightly different meaning. Use one that is
best conveys what you mean. Only the first word of the closing is capitalized.
G. The Signature Line
Skip two lines
(unless you have unusually wide or narrow lines) and type out the name to be
signed. This customarily includes a middle initial, but does not have to. Women
may indicate how they wish to be addressed by placing Miss, Mrs., Ms. or similar title in parentheses before their name.
DAFTAR
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