Style and Format of Business Letter

STYLE AND FORMAT OF BUSINESS LETTER

A business letter were critical to Correspondence Business. Format used for writing letters particular enterprise, Means a business letter look like this matters because create impressions on reader. Format letter companies have many do to make an impression upon the reader.

A.     There is a format in a Business Letter :

• Full Block Style

Business letter usually located on flattened left as letter head, date, inside address, subject, salutation, body of letter, complementary a close, signature or as a whole of format letter being in a position flattened left.

• Block Style

     At block Modified business letter format, layout writing address, date,

     closing ,signature and name is in the right part of the letter. 

Description :

a.      LetterHead

b.      Date

c.      Letter Number

d.      Attachment

e.      Case

f.       Letter Address

g.      Word of Solution

h.      Introduction Letter, Explaination Letter and Cover Letter

i.       Greetings closing

j.       Name of Office

k.      Signature

l.       Name to Approach

m.    Copy

n.      Attachment Page Letter/Initials

• Semi Block Style

       In the semi-block (indented) format business letter format of almost the

       same as the Modified Block Format, but on the content, paragraph made

       indented, while the Modified Format Bock did not. 

The parts of the form letter Dent (Indented Style):

a.        letterhead

b.        Date of preparation of letters

c.         Letter Number

d.        Appendix / Page

e.        It / Attachments

f.         word of salutation

g.        Introduction letter

h.        Explanation letter

i.          The cover letter

j.          Greetings Closing

k.         Name of office

l.          signature

m.       Names to approach

n.        copy

o.        Attachment page letter / initials

 

Below is a description of the numbers that are on every business letter format above:

1. Your Address (Address Writer)

It is part of the authors address. Recipients can younger writers to find the address if you send a reply.

2. Date

It is part of the creation date of the letter. While the format of the date is month / day / year, for example: August 30, 2012

3. Inside Address (Destination Address)

This section contains the name receiver letter, position , and the company name with the address. If you are not sure to whom (name) the letter destination, do not blank, but try to use title, such as "Director of Human Resources". Leave a gap between the date of the recipient.

4. Salutation (Salutation)

In this section, the term used is "Dear Mr./Mrs./Ms. (Last name receiver) ", example " Dear Mr. Fathoni ". But if the name of the recipient is not know, write ministry name, example "Dear Director of the Department of Human Resource". Leave a gap between the salutation to the content.

5. Subject Line (Re)

Subject to make the recipients more easily find the intent of the letter, for example Invitation, Apology, and so forth. This is an optional part of a business letter, it means we can include them or not.

6. Body (Contents Letter)

The letter is where you write down what you want delivered. Paragraph in the letter must use single spacing (single space) and the absence of separation between each paragraph. Leave a gap between the end of the contents by the cover.

7. Closing

Part of this as a sign that your letter has been completed, usually ending with the writing "Sincerely", "Sincerely yours", "Thank you", and other. Take note, There is a comma at the end of the cover and only the first letter using capital letters. Leave a gap of 3-4 lines between the cover with the name, which will use for a signature.

8. Signature

Part of this is my signature, usually using black ink or in blue.

9. Printed Name (Sender Name)

This section is the name of the author of the letter, and if you wish, you can give the position or positions that section after writing the name. Leave a gap between the writing of the name with attachments.

10. Enclosure (Enclosure)

If a letter containing the document or attachment other than the letter, the writer of emotion forward number of attachments, that is by using the "Enclosure (amount attachment)", example "Enclosure (6)".

    

11. Typist Initials (Initial Writer)

If someone other than you write a letter you write, please include your initials followed by the author's initials at the bottom of formats, example AG / DN

 
Reference :
https://www.gallaudet.edu/tip/english-center/writing/letters/business-letters-formats.html